Applications

Financial Aid

Fees and Payment

All items that make up a complete camp application must be received (not postmarked) together in one packet at the Service Center at least 14 days before camp begins.

Print Complete Camp Application Packet (6p), consisting of:

• Registration Form

• Required Medical History and Consent for Treatment Form, one per program even at same camp

• Full Payment (no deposits or partial payments will be accepted)

• Financial Aid Form, if desired.  Supporting documentation is also required (see right).  Incomplete FA applications will be returned.

Incomplete applications and forms will be returned to the parent, and space will not be reserved.

Mail all of the above in one envelope to:
     Camp Application
     Girl Scout Council of SE Mass
     111 East Grove Street
     Middleboro, MA 02346

If a child arrives at camp without having submitted a completed application packet, she will remain in the lodge until a parent brings the missing items or takes her home (includes staff and volunteer children).

How are Financial Aid awards determined?
We strive to provide services to all members, regardless of their ability to pay. Financial Aid is awarded based on need, verified by the required supporting documentation, the info in the application, and info about unusual family circumstances that impact finances. In order to provide FA to as many members as possible, we limit a family’s eligibility to one program per girl, if her parents qualify.

One of the most important services of our council is the fundraising that provides Financial Aid to girls. We want girls to enjoy summer camp even if their families are not able to afford the fees. Many low- and moderate-income families qualify for Financial Aid.

The camper listed on the application must be currently registered as a member of Girl Scouts.

Parents and legal guardians apply for aid for their dependents enrolling in our programs. They must submit one package including:

1   Complete Camp Application Packet, including Financial Aid Form

2   $25 mandatory deposit per child, refundable if aid is not awarded

3   Proof of income, copies of:

• 2007 tax return or 3 recent,    consecutive payroll stubs

• any public assistance (checks, food stamps)

• child support check

• Benefits Determination Letter (Welfare, AFDC, SSI)

To receive priority consideration, FA Applications must be received at the Service Center by May 1. Applications arriving after May 1 will be considered after those received by the deadline have been processed. Funds may not still be available at that point.

FA applications and all supporting documentation must arrive at the Service Center together, in one envelope with the camp application (see left).

Incomplete forms and single pieces will be returned.

Financial Aid submissions are confidential. Call if you need help filling out the application: 800 242 0925 x31.

Applicants will be notified by mail of FA decisions before the program date. Applicants will be required to return an acceptance letter within 10 days of receiving notification of an award or risk withdrawal of the offer of aid.

Earlybird Discount
Applications received at the Service Center before Apr 30 were eligible for the earlybird fee.   If applications with earlybird fees are received after Apr 30, they will be returned and no space will be reserved.

Sister Discount
Families that send more than one girl to camp may take a $50 discount on the resident camp or $25 on the day camp fee for one camper. This is a one-time discount per family, per summer. Both applications must be received together, in one envelope.

General

Fees for our programs differ, depending on duration, supplies and travel.  Fees are listed in each program description.

Add $25 to the camp fee if girl is not a currently registered member of Girl Scouts. This fee is paid once per girl.

Pay by Visa, MasterCard, money order, check or cash. Do not mail cash.

Payment is not accepted at camps.

Make checks payable to GSCSM.

We may cancel a program for insufficient registration. In that case, we will offer placement in another program the same week. Camper is entitled to a full refund if the alternative is not acceptable.

If camper withdraws in writing at least 30 days before the start of a program, we will issue a full refund. 

There are no refunds for cookie sale camp certificates unless the child withdraws 30 days before camp begins.

There are no refunds or discounts for early departure or late arrival, or if a camper leaves because of illness, homesickness, inappropriate behavior or personal choice.

Refunds for reasons other than these will be considered under unusual circumstances. Your request must be submitted in writing to the Program Director by Sep 1, 2008.